Grants management roles

Guides the strategic vision for the grants management function and provides operational oversight across all grants management activities while acting as the business owner of the foundation’s grantmaking system. Responsible for designing, implementing, and managing grantmaking policies and practices that best support the foundation’s priorities and activities. May manage a team of grants management professionals and serve as the point of escalation for more complex grants. If managing a team, typically has 3–5+ years of management experience.

Partners closely with program teams to provide comprehensive grants management support to one or more grant portfolios throughout the full grant lifecycle, including concept, application, award, payment, reporting, and closeout. Supports process design efforts as well as trains staff on grantmaking policies and procedures. Ensures that the foundation adheres to legal requirements while supporting staff and grantee partners when navigating grantmaking policies and processes. Enables timely, responsive, and high quality grants processing by overseeing grant data entry/integrity, maintaining system coding and forms, and liaising with other operational departments, as needed.

Acts as the primary administrator of the foundation’s grantmaking system. This includes supporting and training staff and grantees on the system, maintaining data quality, producing reports and analyses of grantmaking activities, and managing relationships with software vendors. Identifies opportunities to optimize the platform, including collecting requirements for system enhancements and helping to plan, design, test, and deploy updates to existing functionality. Should be situated within the grants management function to maximize familiarity with the funder’s grantmaking practices.

Provides general grants management support to a smaller portfolio of grants throughout the full grant lifecycle, including concept, application, award, payment, reporting, and closeout. Partners with assigned program teams and grantees to coordinate the day-to-day operational aspects of the foundation’s grantmaking policies and procedures, including supporting award letter, payment, and grantee report processing and tracking. May also support training activities.

Supports the grants management team with administrative activities such as data entry, record maintenance, meeting scheduling, and note-taking. Provides customer service to applicants and grantees, including responding to and triaging ad hoc questions and requests. May also process matching gifts and foundation memberships or sponsorships.